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2013 Spring Technical Meeting

2013 Spring Technical Meeting

The Rio Grande Chapter of the Health Physics Society is excited about our upcoming 2013 Spring Technical Meeting scheduled for April 15, 2013 and invites members of the Chapter, other interested professionals and students to participate.

Fuller_lodgeAs an extra incentive, on April 14, 2013, there will be training sessions offering continuing education credit for those certified by the ABHP or the NRRPT.

The following is the preliminary agenda and may be subject to change.

 

Sunday, April 14, 2013

8 am – 12 pm               Emergency Response Training Instructor:  Charlie Guinn

12 pm – 1 pm              Lunch (at a local restaurant)

1 pm – 5 pm                CHP/NRRPT Continuing Training Instructor:  Dr. Tom Johnson

5:30 pm – 7 pm          Reception and Business Meeting at the Bradbury Science Museum

Monday, April 15, 2013

8:00 am     Technical Session I
10:00 am    Break
10:15 am    Technical Session II
12:15 pm    Lunch (at a local restaurant)
1:15 pm     Vendor Presentations and Exhibits
2:15 pm     Break
2:30 pm     Technical Session III

For those wishing to utilize local accommodations, arrangements were made with the Comfort Inn at 2455 Trinity Dr. for group rates.  Please contact the hotel at 1-855-809-3508 and mention that you are with the RGC HPS Spring Technical Meeting.

To register online: please use the PayPal buttons below to add and pay for each event you would like to attend:





Emergency Response Training: April 14, 2012 (8 am – 12 pm) Cost:$60





CHP/NRRPT Continuing Training: April 14, 2012 (1 pm – 5 pm) Cost:$60





All Technical Sessions (I, II & II): April 15, 2012 (8 am – 5 pm) Cost:$70





Technical Sessions I & II: April 15, 2012 (8 am – 5 pm) Cost:$40





Vendor Exhibits & Technical Session III: April 15, 2012 (1:15 pm – 5 pm) Cost:$40





Reception and RGC HPS Business Meeting: April 14, 2012 (5:30 pm – 7 pm) Cost:$20

Abstract due date: 29 March 2013

Abstracts will be printed directly from your electronic submission to RGC HPS President-Elect Ted Simmons at tnsimmo@sandia.gov. Minor editing (punctuation and grammar) may be performed on your abstract; you will not see a revised version before publication.

Abstracts are being solicited on the following topics:

  • Emergency Response – especially recent activities
  • Potpourri

NOTES:

  • A submitted abstract is a commitment to present; cancellations should be avoided.
  • If extenuating circumstances prevent the presenting author from making the presentation, it is the author’s responsibility to find an alternate presenter.

All Technical Session presentations are slated for an oral format. Standard oral presentations are scheduled for 12 minutes, with an additional 3 minutes for questions.  If you need additional time for your presentation, please notify RGC HPS President-Elect Ted Simmons at tnsimmo@sandia.gov upon submittal.

Abstract Acceptance: Notification of acceptance will be sent via email to the presenting author by April 5, 2013.

Presentation Publication:  In previous years, the RGC HPS has posted the technical presentations on its website.  Please notify RGC HPS President-Elect Ted Simmons at tnsimmo@sandia.gov upon submittalof any restrictions on dissemination.

ABSTRACT SUBMITTAL:

Specific Requirements:

  1. Title: Submit the title in upper and lower case, capitalizing each word. Acronyms should not be used.
  2. Author(s): Use initials for the author’s first (and middle) name(s). Indicate the presenting author.
  3. Affiliation(s): Enter the affiliation(s) in upper and lower case; e.g., University of California, Berkeley.  Do not include department name or full address.
  4. Abstract: The abstract must be one concise paragraph. Do not include author names or affiliations.
  5. Credits should be placed at the end of the text of the abstract. Use an asterisk as an indicator of the credit. (Note: The minimum abstract length is 150 words and the maximum size of the abstract is restricted to 2000 characters.)
  6. Presenting Author Address: Include the complete mailing address. It is essential that the e-mail address is accurate because information or questions regarding abstracts and presentations will be sent via e-mail.

Additional Information

  1. Abstracts that suggest commercialism, either through writing style or trade names, may be rejected.
  2. Abstracts should not contain tables, figures, structural formulas, or bibliographic references.
  3. NOTE: Limit use of equations to only those that are new and required to convey the central concepts of the abstract. You must use SI units.
  4. Acronyms in the abstracts themselves should be accompanied by the spelled out words in parentheses.
  5. The substance of the abstract must not have been presented or published previously.
  6. Promissory statements, such as “will be discussed,” “will be studied,” or “will be analyzed”, cannot be accepted. Use present tense, e.g., “is discussed,” “is presented,” “is analyzed.” A well-written abstract includes results and conclusions, not promises.
  7. The Program Committee’s decision to accept or reject an abstract will be based upon inclusion of the following items.
  1. Purpose and title of the work: Is the purpose clearly stated and are the issues current? Is the title descriptive of the abstract?
  2. Experimental procedures (if applicable), analytical methods (if applicable) and discussion/review:  Are the procedures well described? Is (Are) the discussion/review and/or analytical methods clearly presented?
  3. Application or relevance to the field of Health Physics: Is the work relevant or directly applicable?
  4. Conclusions: Are the conclusions based on an appropriate quality and quantity of data?
  5. Appropriateness of material for presentation: Material which may be considered unprofessional or vulgar will be rejected. Material will not be rejected simply because it may be controversial.

PRESENTATION REQUIREMENTS:

  1. Computer projection of Microsoft® Office PowerPoint 2010 slides is the preferred presentation format for all sessions.
  2. Guidelines for preparing visuals will be posted on the HPS Web site in the Annual Meeting section.
  3. All computer presentation files must be sent to RGC HPS President-Elect Ted Simmons at tnsimmo@sandia.gov by 5:00 PM MDT 05 April 2013. Submitted files will be reviewed for format, compatibility with meeting site software/hardware, and appropriateness by the Program Committee. Changes may be required due to font substitutions, differences between the version of software used to create the presentation and that used to display the presentation, or font size/color. Individual slides or graphics may be rejected if presentation guidelines are not followed.

 NOTE: Presenters who wish to make changes to their previously submitted computer presentation will be accommodated as availability allows and with the previously noted proviso that individual visuals may be rejected if presentation guidelines are not followed. Revisions on flash drive media will be accepted.

 

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